Singapore - Sales Administrative & Operations Executive

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Date: 11-Mar-2023

Location: Singapore, 01, SG

Company: Shiseido

This will be a 1 year fixed-term contract role with full benefits. Conversion/renewal will be subjected to business performance and needs.




The Sales Admin & Ops Assistant will provide clerical and administrative support to the sales team in the Cosmetics & Fragrance Division. He/She must be highly organized, detail-oriented, and have excellent communication and customer service skills.




  • Generate reports requested by sales team
  • Processing returns from retailers
  • Processing orders & FOC request from free standing store
  • Managing retailers/vendors invoicing, creating & tracking POs & performing MIGO
  • Providing monthly accruals of expenses incurred
  • Assisting to submit retailers forms or request for the trade
  • Consolidating field feedbacks on store issues & competitor updates
  • Managing meetings and booking rooms
  • Performing administrative tasks such as filing, photocopying, scanning documents etc.
  • Maintaining client databases and updating customer contact information
  • Managing product requisition & deliveries
  • Maintaining regular inventory records & out of stocks update for trade
  • Assisting with adhoc projects and job requests as needed



  • Proven experience as an administrative assistant, sales support representative, or similar role, ideally minimum 2 years’ experience
  • Strong written and verbal communication skills
  • Proficient in Microsoft Office, with aptitude to learn new software and systems
  • Excellent organizational and time-management skills and able to multitask
  • Accurate data entry and attention to detail
  • Have good analytical and creative problem-solving skills

Job Segment: Operations Manager, Sales Management, Sales Operations, Clerical, Administrative Assistant, Operations, Sales, Administrative