MAIN PURPOSE
The main purpose of the intern’s role is to support and enhance the company’s internal culture by
organizing initiatives that promote collaboration, foster sense of belonging, and build up the One
Shiseido identity. The role typically includes planning events, creating communication campaigns,
conducting surveys and analysing feedback, assist in the development of wellness programs, and more.

KEY RESPONSIBILITIES

Reception and Hospitality Service
• Manages front desk and visitor management
• Assist and execute onboarding and offboarding process for hires
• Access card management
• Update and maintain directory
• Office and seating plan maintenance
• Source and manage pantry inventory
• Receiving and arranging outgoing deliveries, update and maintain mailroom tracking and
storage organisation
• Attending to employees’ queries and feedback

Events Management
• Executive engagement and wellness initiatives and activities in the office that would
promote workplace culture, strengthen sense of belonging across 3 business entities based
out of the Singapore office
• Track workplace engagement activity budget
• Handling the administrative process of onboarding and offboarding of employee with
regards to office tour, workplace engagement induction and preparation of new hires
welcome pack
• Able to communicate effectively on office matters, events, and able to present proposals to
stakeholders

REQUIREMENTS
• Excellent written and verbal communication skills
• High level of accuracy in literacy and numeracy
• Discreet and able to maintain confidentiality
• Meticulous and pays high attention to detail
• Able to work independently on assigned responsibilities
• Able to articulate ideas, propose changes in processes and ways of working
• Strong time management skills
• Strong customer service and relationship building skills
• A team player with positive attitude and learning mindset.
• Resilient, adaptable and resourceful. Able to multi-task and deliver results in a dynamic and
fast-paced environment
• Good knowledge of Microsoft Suite applications – Outlook, Teams, MS Word, PowerPoint
and Excel – and Canva