Asia Pacific - Regional Project Management Support Executive

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Date: 24-Jun-2022

Location: Singapore, 01, SG

Company: Shiseido

MAIN PURPOSE

  • Support the Regional Retail Design Team in coordinating the executions of retail environments to achieve business objectives

  • Support Project Management, Indirect Procurement & Regional Production administratives

 

 

KEY RESPONSIBILITIES

 

Project Management

 

Project Tracker for all brands (Shiseido, LM, CPB, NARS, Elixir, DE) on Store Construction and Visual Merchandising/ Marketing GWP

  • Follow up with markets across brands on Store Projection schedules

  • Adhoc SDVM Project Timelines upon receiving project briefs

  • Support Project Management reporting details

  • Consolidate APAC Project final costs of Store Construction/Renovations

  • Support Project Management reports eg. Store/Project Count, Project Workload Count

 

SAPAC Regional Production- VMD/Evergreen/EC Gifting/GWP (Shiseido, CPB, LM incl Mecca and Sephora Gondola/Tester Unit Updates)

  • Monitor Production timeline for shipment to On Counter

  • APAC Orders Consolidation including billing and shipping details

  • Consolidated Regional PO Creation

  • Track PO approvals

  • PO Goods Receipt and Invoice Submission

  • Track Production Pieces from Regional Offerings and Ensure library maintenance

  • Track Color Proofs/Products and Ensure library maintenance

 

SAPAC Regional Production from Global Deployment- VMD (NARS, LM)

  • Monitor Production timeline for shipment to On Counter

  • APAC Orders Consolidation including billing and shipping details

  • Consolidated Regional PO Creation

  • Track PO approvals

  • PO Goods Receipt and Invoice Submission

 

Shipment Coordination- (Shiseido, LM, NARS)

  • Track production shipment dates

  • Review of shipment documentation (Commercial Invoices and Packing Lists)

  • Support to align vendors to release shipment notification alerts to markets

  • Release rebilling invoices for markets to use invoice for import custom clearance

  • Review Shipment Pickup status

  • Support to raise and review Shipment China E-Authorisations for all China vendors

 

 

Indirect Procurement

 

APAC VM/GWP Vendors’ & Retail Construction Shopfitters’ Accreditions

  • Support and Track vendor accreditations

  • Review Shopfitter Ratecard formats and administratives

 

Review Local Cost Biddings from Shopfitters (wef from 2H 2021)

  • Track local Purchase Order Agreement for project appointment with the relevant approved design drawings as a package

 

VMD/GWP Cost Biddings

  • Support Cost Biddings up to 3-4 vendors for projects required or upon request

  • Support Bidding Analysis for project appointment based on costs, expertise, materials sourcing and specifications

 

 

VMD Creatives Communications

 

  • HQ/APAC VMD Support

  • HQ Assets Tracking

  • HQ Ordering and Tracking of Samples

  • Track Visual Assets Visual Expiry

  • Support reviewing of APAC VMD forecasts upon HQ’s communication on MOQ not met

  • Support and Track launch execution feedbacks/photos from APAC Markets

  • VMD HQ Announcements & APAC POSM Defects communications

 

APAC Markets’ Contact List across brands

  • APAC Contact List maintenance

 

 

SAP

 

SAPAC SAP Go-Live

  • Monitor local shipment PO status prior SAPAC Consolidated Regional PO Creation (focus group process criteria)

  • Goods Confirmation by splitting of market shipments per project (focus group process criteria)

  • Inbound Delivery by splitting of market shipments per project (focus group process criteria)

  • PO Goods Receipt by splitting of market shipments per project (focus group process criteria)

  • SKU Code and Promo Code Creation

  • Master Data on Manufacturing Data, Product Classification Data and Dimensions

  • Material Master SAPAC Final Cost Update incl *PIR Maintenance (focus group process criteria)

 

 

REQUIREMENTS

  • At least 2 years experience in Project Support Management and Indirect Procurement in Retail Design Environment

  • Strong understanding of project process and timeline management

  • Strong communication skills to liaise with stakeholders from HQ, RHQ, Affiliate and vendors

  • Take the initiative to suggest and advise on process improvements on project management relevancy.

  • Good knowledge in Microsoft Office, SAP systems and Adobe software is a plus


Job Segment: Regional Manager, Retail Design, Procurement, Marketing Manager, Merchandising, Management, Retail, Operations, Marketing