Asia Pacific - Regional Project Management Support Executive

MAIN PURPOSE

KEY RESPONSIBILITIES

Project Management

Project Tracker for all brands (Shiseido, LM, CPB, NARS, Elixir, DE) on Store Construction and Visual Merchandising/ Marketing GWP

• Follow up with markets across brands on Store Projection schedules

• Adhoc SDVM Project Timelines upon receiving project briefs

• Support Project Management reporting details

• Consolidate APAC Project final costs of Store Construction/Renovations

• Support Project Management reports eg. Store/Project Count, Project Workload Count

SAPAC Regional Production- VMD/Evergreen/EC Gifting/GWP (Shiseido, CPB, LM incl Mecca and Sephora Gondola/Tester Unit Updates)

• Monitor Production timeline for shipment to On Counter

• APAC Orders Consolidation including billing and shipping details

• Consolidated Regional PO Creation

• Track PO approvals

• PO Goods Receipt and Invoice Submission

• Track Production Pieces from Regional Offerings and Ensure library maintenance

• Track Color Proofs/Products and Ensure library maintenance

SAPAC Regional Production from Global Deployment- VMD (NARS, LM)

• Monitor Production timeline for shipment to On Counter

• APAC Orders Consolidation including billing and shipping details

• Consolidated Regional PO Creation

• Track PO approvals

• PO Goods Receipt and Invoice Submission

Shipment Coordination- (Shiseido, LM, NARS)

• Track production shipment dates

• Review of shipment documentation (Commercial Invoices and Packing Lists)

• Support to align vendors to release shipment notification alerts to markets

• Release rebilling invoices for markets to use invoice for import custom clearance

• Review Shipment Pickup status

• Support to raise and review Shipment China E-Authorisations for all China vendors

Indirect Procurement

APAC VM/GWP Vendors’ & Retail Construction Shopfitters’ Accreditions

• Support and Track vendor accreditations

• Review Shopfitter Ratecard formats and administratives

Review Local Cost Biddings from Shopfitters (wef from 2H 2021)

• Track local Purchase Order Agreement for project appointment with the relevant approved design drawings as a package

VMD/GWP Cost Biddings

• Support Cost Biddings up to 3-4 vendors for projects required or upon request

• Support Bidding Analysis for project appointment based on costs, expertise, materials sourcing and specifications

VMD Creatives Communications

• HQ/APAC VMD Support

• HQ Assets Tracking

• HQ Ordering and Tracking of Samples

• Track Visual Assets Visual Expiry

• Support reviewing of APAC VMD forecasts upon HQ’s communication on MOQ not met

• Support and Track launch execution feedbacks/photos from APAC Markets

• VMD HQ Announcements & APAC POSM Defects communications

APAC Markets’ Contact List across brands

• APAC Contact List maintenance

SAP

SAPAC SAP Go-Live

• Monitor local shipment PO status prior SAPAC Consolidated Regional PO Creation (focus group process criteria)

• Goods Confirmation by splitting of market shipments per project (focus group process criteria)

• Inbound Delivery by splitting of market shipments per project (focus group process criteria)

• PO Goods Receipt by splitting of market shipments per project (focus group process criteria)

• SKU Code and Promo Code Creation

• Master Data on Manufacturing Data, Product Classification Data and Dimensions

• Material Master SAPAC Final Cost Update incl *PIR Maintenance (focus group process criteria)

REQUIREMENTS

• At least 2 years experience in Project Support Management and Indirect Procurement in Retail Design Environment

• Strong understanding of project process and timeline management

• Strong communication skills to liaise with stakeholders from HQ, RHQ, Affiliate and vendors

• Take the initiative to suggest and advise on process improvements on project management relevancy.

• Good knowledge in Microsoft Office, SAP systems and Adobe software is a plus