Associate Manager, Payroll

Your Dreams, Our Future.

Join the dynamic and diverse team at Shiseido Americas, a subsidiary of the world-renowned Shiseido Company Limited. Be a part of a portfolio of prestige beauty brands which includes Clé de Peau Beauté, Drunk Elephant, Dr. Dennis Gross Skincare, NARS, SHISEIDO and several prestige fragrance brands including Issey Miyake, Narciso Rodriguez and Tory Burch. At Shiseido Americas we value and celebrate human diversity, with a rich tapestry of employees from all backgrounds and experiences.

Headquartered in New York City with US offices and facilities located in New Jersey, Ohio, Texas and Florida, Shiseido Americas employs over 2,000 individuals in the US, Canada, and Latin America. Shiseido Americas is a hub of talent and innovation. Be inspired by the array of skills, knowledge, and integrity of your colleagues, and join our driving force as Shiseido continues its pursuit of beauty innovations for a better world.

At Shiseido Americas, we focus on our people. We strive to foster a collaborative workplace culture where creative thinking, inclusivity and unique diverse perspectives are celebrated in order to drive success for both our employees and the company as a whole. By prioritizing our team and promoting an open-minded environment, we push the boundaries of what's possible and bring new ideas to life.

Job Summary: 

• Process Bi-weekly payroll for SAI
• Oversee all Time & Labor – Time off and Timesheets
• Assist with ADP Databridge process ensuring data is passing timely from HR System
• Provide reporting as needed  
• Responsible for maintenance of the database i.e., new hires, terms, changes, validation tables
• Assist with tax inquiries/issues
• Provide data for audits

Primary Duties & Responsibilities: 

• Maintain Time and Labor database/functions
  • Ensure policies & rules are set up and applied correctly to employee profiles
  • Update leave policies specific to any Federal/State leave laws
  • Audit all Time Off requests to ensure approvals are provided by managers in a timely manner
  • Audit Time Off Balances to ensure employees are staying within limits of the policy
  • Responsible for all Timesheets to ensure that employees have completed punches and managers are approving timely/Correct errors as needed
• Responsible for wage garnishment processing/ensure timely updates of new orders or termination of orders
• Ensure timely updates of all Third-Party Sick Pay entries
• Calculate and process all related leave of absence payments (disability, maternity, intermittent leave, etc.)
• Process special payments, i.e., bonus, retro, awards, severance, executive medical reimbursement, taxable fringe benefits, etc.
• Provide regular bi-weekly/monthly reports as requested
• Manage ADP Security Management (self-service and product users)
• Respond to employee inquiries on pay and taxes/requests for reports
• Assist with processing and performing audits on all external files from vendors related to retirement and benefits
• Ensure payroll compliance for proper set-up of state & local tax jurisdictions
• Work with Benefits to ensure all employees have correct deductions in place
• Assist with Federal/State amendments and issue corrected W2s as needed
• Ensure compliance/work with Payroll Provider on set-up of all state/local tax jurisdictions for SAC & SAI
• Assist with reports or requested information needed for annual Finance, IT, and WC audits
• Work with Benefits on all 401K audits - provide payroll data as needed/Non-Discrimination Testing
• Liaison with outside payroll service for issues on payroll and taxes/projects
• Work on special projects as needed (i.e., integration with new systems/vendors; set up of new benefit plans/vendors)
• Provide support/assistance to Management as needed

Qualifications & Competencies: 

• Requires a minimum of 3 years’ experience, preferably with ADP payroll services
• Must have basic knowledge of legal requirements associated with payroll and record keeping
• Must have experience with multi-state payroll processing & disability
• Must be able to interact professionally with employees at all levels
• Requires good verbal & written communication skills
• Proficient in MS Word, Excel, PowerPoint & Outlook

#LI-Remote #Nylaw

You may be asked to perform other duties needed to help drive to our vision, fulfill our mission and abide by our organization’s values.

What We Can Offer You

At Shiseido Americas, our pride extends beyond our rich legacy to our passionate and talented team that brings it to life every day. We recognize that without our people, innovation would not be possible. That's why we go above and beyond with our comprehensive benefits program to recognize our employees. With an array of options designed to give our employees peace of mind, our perks & benefits program is more than just a perk – it's an investment in our people's futures. Whether you're looking for comprehensive health coverage, retirement savings, or paid time off, our benefits have you covered! Check out a list of our Benefits and Perks offerings:

· Medical, Dental, & Vision Insurance

· Life and Disability Insurance

· Paid Time Off

· Paid Volunteer Days

· Paid Company Holidays

· Paid Parental Leave

· 401K with 6% Company Match

· Talent Development & Learning Programs

· Internal & International Mobility

· Product Discounts & Annual Gratis

· Employee Led Affinity Groups

· Tuition Reimbursement

Shiseido is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender identity, religion, sex, age, national origin, disability, veteran status, sexual orientation, genetic information or any other classification protected by Federal, State or Local law