Executive Assistant

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Date: 30-Sep-2022

Location: Petaling Jaya, 10, MY

Company: Shiseido


  • Provide full spectrum of secretarial and operational support to the MD, including organizing and coordinating appointments, scheduling meetings (internal & external), coordinating with MD’s chauffeur, flight and accommodation booking, visa application, travel itinerary, dealing with MD’s personal commitments as and when required.
  • Proactively anticipate MD’s needs e.g. informing of upcoming appointments, meetings, ensuring relevant paperwork and virtual meeting set-up is in place prior meeting start.
  • To use Office 365 (Word, Excel, PowerPoint, OneDrive etc) to compile or prepare reports and presentation for meetings.
  • Provides a bridge of smooth communication between MD and internal departments; demonstrating leadership to maintain creditability, trust and support with senior management staff.
  • Work closely and effectively with MD to keep MD well informed of upcoming commitments and responsibilities, following up appropriately.
  • Having a sense for the issues taking place in the workplace, determines appropriate course of action, referral or response.
  • Act as the MD’s point of contact for all team members, follow through with others on specific issues and continually update MD on status of issue or assignments.
  • Coordinate and responsible for travel arrangements e.g flight and accommodation booking, visa application for internal staff travel requirement and obtaining MD’s approval before booking.
  • Any other duty may be assigned by the Company from time to time.



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