Purchase Order Coordinator (Part-Time)

Job Summary:

The Purchase Order (PO) Coordinator is in charge of supporting the Store Design & Merchandising Manager, serving both TRM & LATAM divisions, in purchase order creation, follow-up and other administrative tasks.

Primary Duties & Responsibilities:

• Update P.O. tracking database for both TRM & LATAM
• Enter P.O.s in required systems for Fragrances & Cosmetics, respectively (i.e. SAP, ACCPAC/SAGE)
• Provide suppliers with accurate P.O. number to be entered on invoice, and confirm proper vendor information labeling (i.e. company name, billing address, PO number) to avoid delays
• Maintain a close follow-up on approvals and payments; once confirmed by Finance, communicate estimated payment date to suppliers

Miscellaneous/Ad Hoc

• Other duties and projects as needed 

Working Relationships/ Key Stakeholders:

• Store Design & Merchandising Manager
• Marketing Team
• Sales Team
• Finance Team
• Vendors/Clients/ Distributors

Qualifications & Competencies:

• Bachelor’s degree in Finance, Accounting or related field
• Ability to work in a very fast-paced environment; pro-active, mature, independent and able to prioritize
• Strong problem solving and customer service skills; detail-oriented
• Prior experience in cosmetics/beauty industry is a plus
• Ability to work in a multi-cultural environment
• Strong command of oral and written communication skills in English and Spanish
• Advanced Microsoft Office Suite skills, a must; primarily Excel