Talent Acquisition Assistant - 12 month Fixed Term Contract

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Date: 22-Jul-2021

Location: London, LND, GB

Company: Shiseido

Working with the Talent Acquisition Manager the Talent Acquisition Assistant will support the retail teams with high-volume retail recruitment and administration. Working closely with the Area Sales and Education Managers the TA Intern will be responsible for managing all retail recruitment on the applicant tracking system, posting job advertisements and managing the recruitment offers, changes and leavers administration process.




Founded in 1872 in Japan, Shiseido is one of the top leading cosmetics companies in the world and aims to inspire a life of beauty and culture. Operating in about 120 countries with 45 000 employees and 70 nationalities, Shiseido offers a unique selection of skin care, makeup and fragrance resulting in over 1 trillion yen of net sales in 2017. Thanks to 146 years of heritage, Shiseido constantly creates high-quality, highly functional, safe and innovative cosmetics and develop brands deeply loved by people from all over the world.


Shiseido UK & Ireland is currently the largest affiliate in the EMEA region with a diverse portfolio of 11 brands in the UK across all categories. Supporting our One Shiseido Mission, Beauty Innovations for a Better World, Shiseido UK & Ireland has committed to a vision which will be delivered through 4 strategic streams:


1.             Create a great place to work in Beauty

2.            Customer driven focus to meet and exceed expectations

3.            Champion Omni-channel through a seamless offering across all customer touchpoints

4.            Deliver sustainable growth and profitability of our brands


Our first strength is make-up with our market share at number 4 in the UK with our NARS, Laura Mercier, and bareMinerals brands. We are also growing fast in fragrance with brands such as Dolce & Gabbana, Issye Miyake and Narciso Rodriguez as well as winning market share in Skincare with Shiseido and the recently spectacular launch of Cle de Peau Beaute in Harrods.  Drunk Elephant joins our portfolio in 2021 which supports our ambition and objective to be the Top5 Beauty Group in the UK.  Our clients include high-street retailers such as Department Stores, drugstores & chains as well as online pure players and specialty stores. We also have 8 boutiques and 3 direct e-commerce websites.




Reports to: Talent Acquisition Manager

Job Location: Shiseido Group London Head Office

Contract type: Fixed Term Contract




  • Working closely with the Area Sales and Education Managers (ASEMs) on the the administration for the in the vacancy approval process.
  • Posting and managing job adverts on our Applicant Tracking Systems (ATS) – MIRAI,  monitoring response levels and refreshing adverts as necessary for all Shiseido Group brands.
  • Inputting and maintaining data in MIRAI, ensuring the overall candidate experience and journey is managed in an engaging, on-brand manner.
  • Manage and maintain timely, accurate and comprehensive candidate and vacancy tracking to report on a weekly basis to HR team and wider business on vacancy rates, time-to-hire, etc.
  • Encourage and oversee internal applications and Refer a Friend scheme usage, as appropriate, to ensure the internal candidate experience is engaging.
  • Supporting the administration process relating to the issue of contracts and joining paperwork and liaising with candidates throughout the offer process to ensure they have all the information they need.
  • Engage with EMEA stakeholders as required to maintain effectiveness of Mirai and to be proactive in spotting errors or improvements and resolving these.
  • Work closely with the Talent Acquisition Manager with social posts and recruitment events.
  • Support the Talent Acquisition Manager with recruitment administration for Corporate recruitment
  • Support with recruitment projects or activities to promote the Shiseido as an employer of choice.
  • Support other HR team members as required with recruitment needs.
  • Support with onboarding as required by the business.





  • Passion and interest in the beauty industry.
  • Excellent written and verbal communication skills.
  • Friendly and professional demeanour, with the ability to engage and excite candidates in the Group and individual brand stories.
  • Highly organised with a high level of attention to detail.
  • Highly motivated and proactive; able to spot opportunities to pipeline candidates in new or different ways and to attract candidates effectively at little or no cost.
  • An effective, highly competent administrator with strong experience in all Microsoft Office programs.
  • Ability to multitask and prioritise in a work environment with often changing and competing priorities and the ability to deliver exceptional customer service to all despite this.
  • Proven ability to work collaboratively and build positive & effective business relationships.
  • Passionate about delivering to the highest standards consistently.
  • Experience of supporting recruitment within a fast-paced environment, with experience of arranging and conducting interviews and partnering with a variety of hiring managers.
  • Alignment with the group’s “Trust8” working principles: Think Big, Take Risks, Hands on, Collaborate, Be Open, Act with Integrity, Be Accountable, Applaud Success

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