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Accounts Payable Manager

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Date: 28-Mar-2021

Location: London, LND, GB

Company: Shiseido

Working closely with the Financial Controller and managing a team of two, the Accounts Payable Manager is responsible for maintaining the supplier ledger for UK&I, documenting and implementing new AP processes with a view to improve internal control framework to ensure these processes are adhered to. 

 

ABOUT SHISEIDO

 

At Shiseido, we believe that beauty has the power to change the world. It stirs emotions, instils confidence, and gives life to infinite possibilities. In an ever-changing global environment, we keep our fingers on the pulse to perceive and respond to people’s profound need for betterment. We constantly challenge the misconceptions of today for a more beautiful tomorrow. And whether it’s new concepts, new ideas, or the new values we contribute to society – we never stop innovating. We strive to create a better world through beauty innovations. A world where people live in happiness, and beauty is limitless, loving and alive.

 

Founded in 1872 in Japan, Shiseido is one of the top leading cosmetics companies in the world. We are  operating in about 120 countries with 46,000 employees of 70 nationalities. We offer a unique selection of skin care, makeup and fragrance resulting in over 1 trillion yen of net sales in 2018.

 

Shiseido UK & Ireland is currently the largest affiliate in the EMEA region with a team of circa 1200 based in stores across the country, 50 working in field based roles and some 150 individuals in office based roles at the Adelphi Building, just off the Strand in the heart of London’s West End. With a portfolio of 11 brands in the UK, our first strength is make-up with our market share at number 4 in the UK with our NARS, Laura Mercier, and bareMinerals brands. We are also growing fast in fragrance with brands such as Dolce & Gabbana, Issye Miyake and Narciso Rodriguez as well as winning market share in Skincare with Shiseido and the recently spectacular launch of Cle de Peau Beaute in Harrods. In 2021 we will be integrating our new promising Drunk Elephant acquisition.

 

In 2019 we grew by +10.1% in a flat market, bringing in new customers and driving loyalty to our brands. Our clients include high-street retailers such as Department Stores, drugstores & chains as well as online pure players and specialty stores. We also have 8 boutiques and 3 direct e-commerce websites.

 

 

ORGANISATION

  • Reports to: Group Financial Controller
  • Management: team of 2
  • Job Location: London
  • Contract type: Permanent

 

 

MAIN RESPONSIBILITIES

 

  • Responsible for maintaining the supplier ledger for UK&I, documenting and implementing new AP processes with a view to improve internal control framework
  • Work with the Group Financial Controller to identify areas where the AP processes could be improved further
  • Manage the weekly payment process in line with Shiseido UK&I Group guidelines
  • Own the process of producing month end balance sheet reconciliations and supplier statement reconciliations
  • Handle Forex transactions and maintain the Forex balance online
  • Manage the master data for suppliers as well as managing the intercompany account and the Travel and Expense platform
  • Responsible for the line management of two direct reports

Defining the Accounts Payable Processes across the Shiseido UK&I
 

  • Defining and improving the systems and controls for the business as well as ensuring that processes are efficient and effective on ERP system (SAP)
  • Assisting with Japanese SOX control testing and ensuring controls and process documents are complete and continually updated

 

Coding & Processing Invoices

  • Own the process for payment of supplier invoices ensuring each supplier is correctly set up on the system and that all invoices are accompanied by an approved purchase order
  • Ensure that invoices are paid to standard Shiseido UK&I Group terms and that any exceptions are appropriately approved

 

Preparation of Payments

  • Review the weekly BACS file for all automated invoice payments
  • For manual payments, review CHAPS as appropriate and ensure that both have been approved in line with Shiseido UK&I Group policies before being passed for payment

 

Balance Sheet and Supplier Statements

  • Prepare and review the monthly balance sheet reconciliation
  • Complete supplier statements and reconciliations as required

 

Team leadership

  • Supervise the AP team, conducting regular 121s, providing appropriate development and support

 

PROFILE

  • Previous experience leading an AP function in a large corporate environment
  • Excellent communication skills, both written and oral
  • Previous experience of managing a team
  • Ability to prioritise workload for self and for the team
  • Good time management and organisational skills
  • Personable approach but resilient when required
  • Keen attention to detail
  • Flexible and adaptable to changing business demands
  • Previous knowledge of working with SAP and Concur
  • Alignment with the group’s “Trust8” working principles: Think Big, Take Risks, Hands on, Collaborate, Be Open, Act with Integrity, Be Accountable, Applaud Success


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