Accounts Payable Assistant

Accounts Payable Assistant

MISSION

The Accounts Payable Assistant (as part of the Accounts Payable Team) is responsible for coding and processing invoices for payment from both external and internal suppliers. They will work closely with the Transactional Finance Manager and Senior Accounts Payable Assistant to identify areas where these processes could be improved further

They will arrange for CHAPS, BACS or cheques to be prepared for approval and will also support the Senior Accounts Payable Assistant in producing month end balance sheet reconciliations and supplier statement reconciliations

ORGANISATION

Reports to: Senior Accounts Payable Assistant

Job Location: London Covent Garden 

Contract type: Permanent

MAIN RESPONSIBILITIES

Coding & Processing Invoices

• Process supplier invoices. Correctly set suppliers up on the system and that all invoices are accompanied by an approved purchase order
• Ensure invoices are paid to standard Shiseido UK&I Group terms
• Ensure that debit balances are immaterial
• Ensure that workflows and processes are followed
• Support the Senior Accounts Payable Assistant in building and maintaining relationships with Vendors and Suppliers
• Support the Senior Accounts Payable Assistant in ensuring that controls are followed and improvements are embedded

Preparation of Payments

• Prepare the weekly BACS file for all automated invoice payments which will then be approved by the Transactional Finance Manager
• For manual payments, prepare cheques and CHAPS as appropriate and will ensure that both have been approved in line with Shiseido UK&I Group policies before being passed for payment

Balance Sheet and Supplier Statements

• Support the Senior Accounts Payable Assistant in preparing the monthly balance sheet reconciliation
• Complete supplier statements and reconciliations as required

Expenses

• Support the Senior Accounts Payable Assistant to ensure that employee expenses are processed accurately through the correct authorisation workflows and paid promptly once authorised

EXPERIENCE REQUIRED

• Previous Accounts Payable experience in a large corporate environment desirable
• Excellent communication skills, both written and oral
• Good time management and organisational skills
• Self-starter and able to work on own initiative
• Personable approach but resilient when required
• Keen attention to detail
• Flexible and adaptable to changing business demands
• Experience of working with SAP (S4 Hana)
• Excellent communication skills, both written and oral
• Flexible and adaptable to changing business demands
• Experience of working with SAP (S4 Hana)
• Alignment with the group’s “Trust8” working principles: Think Big, Take Risks, Hands on, Collaborate, Be Open, Act with Integrity, Be Accountable, Applaud Success

The benefits you’ll love…

• 26 days holiday + bank holidays + your birthday day off   
• Holiday buy – up to 5 days
• Day off when you get married or move house
• Generous contributory pension scheme – match up to 8%
• Annual performance related bonus
• Private medical insurance with Vitality
• Enhanced parental allowance
• Generous product allocation & discount
• Life Assurance up to x4 your salary
• Flexible Friday finish
• Flexible & hybrid working
• Wellbeing programmes
• Annual performance and development reviews so you know your career is going in the right direction

ABOUT SHISEIDO GROUP

Our mission : Beauty Innovations for a Better World

Click here to learn more about our brands

Founded in 1872 in Japan, Shiseido Group is within the Top 5 leading cosmetics companies in the world and aims to inspire a life of beauty and culture. Operating in 120 countries with 42,000 employees and 70 nationalities, Shiseido offers a unique selection of Skincare, Makeup and Fragrance brands with a projected turnover over £7.0bn in 2022. Celebrating 150 years of heritage in 2022, Shiseido constantly creates high-quality, safe and innovative cosmetics and develop brands deeply loved by people from all over the world, in line with our mission: Beauty Innovations for a Better World.  Did you know that Shiseido is the most awarded company in terms of innovation with a record 31 FSCC Awards?

Shiseido UK & Ireland plays a central role in the EMEA region and is biggest affiliate, leading the Digital acceleration agenda thanks to a team of local experts, but is also constantly reinventing its Retail footprint in the world Nr4 biggest beauty market.

To deliver our strong Growth & Profitability ambitions, we will follow 4 strategic streams

1.            Leverage our unique portfolio of premium Beauty brands across all 3 categories

2.            Stay agile and capture new retail opportunities

3.            Customer-driven decisions

4.           Create a great place to work in Beauty

OUR PRINCIPLES

Think Big, Take Risks, Hands on, Collaborate, Be Open, Act with Integrity, Be Accountable, Applaud Success

OUR PRINCIPLES serve as the working principles that every Shiseido employee must follow. These eight working principles – known as "TRUST 8" – are based on the idea that mutual trust is the key to succeeding in OUR MISSION.

Click here to learn more about Our Principles and The Shiseido Philosophy