MAIN PURPOSE

The main purpose of a Finance and Accounting Supervisor overseeing Accounts Receivable (AR) and Accounts Payable (AP) is to ensure the efficient management of financial transactions related to incoming and outgoing payments. The incumbent oversees the timely and accurate processing of customer invoices and payments (AR), optimizing cash flow and reducing outstanding receivables. Simultaneously, he/she manages vendor relationships and ensure timely processing of invoices and payments (AP), maintaining favourable terms and minimizing late fees, enforcing compliance with financial policies, procedures, and regulatory requirements, and providing accurate reporting and analysis to support strategic decision-making. In addition to his/her supervision role, he/she handles the payment process and execution in the bank system as the Company’s treasurer for the SOD purpose.

KEY RESPONSIBILITIES

Accounts Receivable (AR):

1. Billing and Invoicing: 

• Supervise the billing process to ensure accurate and timely invoicing of customers.
• Review billing schedules and approve invoices before sending to customers.
• Coordinate with sales and operations teams to resolve billing discrepancies.

2. Collections Management:

• Monitor and manage AR aging reports to ensure timely collection of receivables.
• Develop and implement collection strategies to minimize overdue accounts.
• Address customer inquiries and disputes related to billing and payments.

3. Cash Applications:

• Oversee the accurate and timely application of cash receipts to customer accounts.
• Reconcile payments received with invoices issued and resolve discrepancies.
• Ensure proper recording and reconciliation of AR transactions in the general ledger.

4. Reporting and Analysis:

• Prepare AR aging analysis and reports for management review.
• Analyse trends and key metrics to identify opportunities for improvement.
• Provide insights and recommendations to optimize AR processes and reduce DSO (Days Sales Outstanding).

Accounts Payable (AP):

1. Invoice Processing:

• Supervise the processing of vendor invoices and expense reports.
• Review and approve invoices for payment in accordance with company policies and budgetary guidelines.
• Ensure accuracy and completeness of invoice data entry and coding.

2. Payment Processing:

• Manage AP disbursements, including check runs, ACH payments, and wire transfers.
• Monitor payment terms and take advantage of early payment discounts where applicable.
• Address vendor inquiries regarding payment status and resolve discrepancies.

3. Vendor Management:

• Maintain vendor relationships and communicate effectively with suppliers regarding payment issues.
• Negotiate favorable payment terms and resolve billing disputes in a timely manner.
• Ensure compliance with vendor contracts and agreements.

Treasury (Payment Executing)

• Process payments in the bank systems promptly and accurately using established procedures.
• Ensure compliance with internal controls, payment policies procedures and regulatory requirements.
• Develop and maintain positive relationships as well as involve with internal stakeholders and external parties like banks.

Reporting and Compliance:

• Prepare AP aging reports and reconcile accounts payable sub-ledger to the general ledger.
• Assist in month-end and year-end close processes related to AP.
• Ensure compliance with internal controls, accounting standards, and regulatory requirements.

Supervision and Leadership:

• Team Management:
  • Lead, mentor, and develop a team of AR and AP professionals.
  • Provide guidance, training, and performance feedback to enhance team productivity and efficiency.
  • Foster a positive work environment that promotes teamwork and collaboration.
• Process Improvement:
  • Identify opportunities for process improvements and automation within AR and AP functions.
  • Implement best practices to streamline workflows, reduce costs, and enhance operational efficiency.
  • Participate in cross-functional initiatives to integrate AR and AP processes with other departments (e.g., procurement, sales).
• Other projects:
  • Involve in other projects and duties as assigned related to the finance, accounting and tax functions.

REQUIREMENTS:

• The desired candidate will be a local employee, with at least 3 years of work experience in Finance function with 5 years working experience
• Familiarity with Accounting / US GAAP will be an advantage
• Active English is a must
• Excellent MS skills and other finance and accounting system (Advanced Excel, Windows applications, SAP system)
• Candidate will be “hands on” and strong in both systems and manual works
• Able to work under pressure and tight deadline
• Candidate has excellent communications qualities, energic, proactive
• Honest, thorough, neat