Job Purpose 

Responsible for managing end-to-end procurement activities for office, retail counter and business operations, ensuring competitive sourcing, cost effectiveness, quality, timely delivery and compliance with Company Procurement Policies and Procedures.

Main Accountabilities

1. Procurement Operations & Sourcing

• Coordinate with internal requesters to understand purchasing requirements, specifications, scope of work and required timeline.
• Conduct market research and identify potential and qualified suppliers.
• Manage assigned sourcing activities including RFQ, RFP and competitive bidding/tender processes in accordance with Company Procurement Procedures.
• Analyze and compare quotations/proposals based on agreed commercial and technical criteria.
• Conduct supplier due diligence and reference checks when required.
• Conduct and support commercial negotiations on pricing, payment terms, lead time, warranty and other relevant commercial conditions.
• Prepare procurement evaluation and recommendation for review and approval.
• Coordinate contract preparation/review with suppliers, requesters and relevant internal functions.
• Follow up Purchase Contract/PO approval and ensure timely PO issuance in the Company’s system.
• Coordinate with requesters and suppliers for delivery, acceptance and handover of goods, services and projects.
• Follow up and coordinate resolution of procurement-related issues such as delivery delays, quality issues, complaints, changes or returns.
• Maintain complete and accurate procurement records and documentation.

2. Cost Control & Savings

• Support budget efficiency through competitive sourcing, quotation comparison and commercial negotiation.
• Identify cost-saving and cost-avoidance opportunities for assigned procurement activities.
• Review supplier quotations and relevant cost components to support effective negotiation.
• Conduct post-purchase/project reviews where appropriate to identify improvement opportunities.
• Balance cost, quality, service and business requirements when providing procurement recommendations.

3. Supplier Management

• Monitor supplier performance in terms of quality, cost, delivery and service for assigned suppliers.
• Identify and develop potential alternative suppliers to maintain healthy competition and support business continuity.
• Maintain professional working relationships with suppliers.
• Coordinate with suppliers to address performance or service issues when required.

• Maintain and update supplier information and relevant procurement records.

4. Stakeholder Coordination

• Coordinate closely with internal requesters and relevant departments throughout the procurement process.
• Provide guidance to requesters on Procurement Procedures, required documentation and purchasing processes.
• Follow up assigned procurement projects to ensure agreed scope, timeline and commercial requirements are met.
• Highlight significant issues, risks or delays to the Procurement Manager for guidance and resolution.
• Support coordination among requesters, suppliers and relevant internal functions to ensure smooth project execution.

5. Compliance, Quality & Productivity

• Ensure assigned procurement activities comply with Company Procurement Policies, Procedures and authorization requirements.
• Ensure procurement documentation is complete, accurate and properly maintained.
• Support periodic review of procurement documents and records for compliance purposes.
• Follow established procurement processes and support continuous improvement initiatives.
• Support the Procurement Manager in procurement reporting and other procurement activities as assigned.

Qualifications & Experience

Required diploma and/or level of professional experience:

- University BA graduate level

- Minimum 5 years of relevant procurement experience in FMCG/ Retail/ Cosmetics.

Required skills:

- Interpersonal skills

- Negotiation skills

- Analytical skills

- Detail-oriented