Purchase Order Coordinator (Part-Time)
Job Summary:
The Purchase Order (PO) Coordinator is in charge of supporting the Store Design & Merchandising Manager, serving both TRM & LATAM divisions, in purchase order creation, follow-up and other administrative tasks.
Primary Duties & Responsibilities:
- Update P.O. tracking database for both TRM & LATAM
- Enter P.O.s in required systems for Fragrances & Cosmetics, respectively (i.e. SAP, ACCPAC/SAGE)
- Provide suppliers with accurate P.O. number to be entered on invoice, and confirm proper vendor information labeling (i.e. company name, billing address, PO number) to avoid delays
- Maintain a close follow-up on approvals and payments; once confirmed by Finance, communicate estimated payment date to suppliers
Miscellaneous/Ad Hoc
- Other duties and projects as needed
Working Relationships/ Key Stakeholders:
- Store Design & Merchandising Manager
- Marketing Team
- Sales Team
- Finance Team
- Vendors/Clients/ Distributors
Qualifications & Competencies:
- Bachelor’s degree in Finance, Accounting or related field
- Ability to work in a very fast-paced environment; pro-active, mature, independent and able to prioritize
- Strong problem solving and customer service skills; detail-oriented
- Prior experience in cosmetics/beauty industry is a plus
- Ability to work in a multi-cultural environment
- Strong command of oral and written communication skills in English and Spanish
- Advanced Microsoft Office Suite skills, a must; primarily Excel
Nearest Major Market: Miami
Job Segment:
Retail Design, Merchandising, Purchasing, Retail, Finance